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Privacy Statement
Privacy Statement: Photography and Media for Programmes and Events
SouthWestRuns Basketball Club (SWR)
1. Introduction
SouthWestRuns Basketball Club (SWR) is committed to protecting the privacy and rights of individuals when capturing and using photography and media at our programmes and events. This Privacy Statement outlines how we collect, use, and manage images and videos in compliance with data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Purpose of Photography and Media
SWR may capture photographs and videos at our events and programmes for the following purposes:
Promoting and marketing SWR activities, events, and programmes across our official platforms (e.g., website, social media, printed materials).
Documenting activities for club records and historical reference.
Sharing achievements and community engagement stories.
Providing content for sponsors, partners, and funding applications.
3. Lawful Basis for Processing
The lawful bases for processing photography and media include:
Legitimate Interests: Capturing media to promote and document SWR events and activities.
Consent: Where required, we will obtain explicit consent from individuals, particularly where images focus on an identifiable individual.
Legal Obligations: In cases where images or videos may be required for safeguarding, reporting, or legal purposes.
4. Consent and Opt-Out Options
Where consent is required, we will seek permission before taking identifiable photos/videos of individuals.
Participants (or their guardians for minors) can opt out of photography and media use by informing SWR event organisers in advance or at the event.
If an individual wishes to have an image removed after publication, they can contact us at info@swrltd.uk
5. Storage and Retention
Media will be stored securely and only retained for as long as necessary for the purposes stated above.
Images/videos no longer needed will be deleted or archived appropriately.
6. Sharing and Distribution
SWR may share images with partners, sponsors, or governing bodies where relevant to the promotion of basketball activities.
We do not sell images or media content to third parties.
7. Your Rights
Individuals have the right to:
Request access to their images.
Request removal or restriction of their images where feasible.
Object to processing where applicable.
Lodge a complaint with the Information Commissioner’s Office (ICO) if concerns arise about data protection practices.
8. Contact Us
If you have any questions or concerns about our photography and media practices, please contact us at:
info@swrltd.uk
Data Protection
Data Protection Policy
1. Introduction
SouthWestRuns Basketball Club (SWR) is committed to ensuring the privacy and security of personal data collected through our website. This Data Protection Policy outlines how we collect, process, store, and protect personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Scope
This policy applies to all users of the SWR website, including members, visitors, and stakeholders who provide personal data through online forms, registrations, purchases, or communications.
3. What Data We Collect
SWR may collect the following types of personal data through our website:
Personal Information: Name, email address, phone number, postal address.
Membership and Event Data: Registration details, event participation, and membership status.
Transaction Data: Payment information for merchandise, event fees, and donations.
Technical Data: IP address, browser type, device information, and website usage analytics.
Communications: Emails, messages, and feedback submitted via contact forms or support channels.
4. Purpose of Data Collection
Personal data collected through the SWR website is used for the following purposes:
Processing membership and event registrations.
Managing and fulfilling online orders and payments.
Sending updates, newsletters, and marketing communications (with consent).
Improving website functionality and user experience through analytics.
Ensuring compliance with legal and regulatory obligations.
5. Legal Basis for Processing
SWR processes personal data based on the following legal grounds:
Consent: When users opt-in to receive communications or provide data voluntarily.
Contractual Necessity: When processing is necessary to fulfil membership, event participation, or purchases.
Legitimate Interests: When data is required for website security, improvement, and operational efficiency.
Legal Obligation: When processing is necessary for compliance with legal or regulatory requirements.
6. Data Security and Storage
Personal data is stored securely with appropriate technical and organisational safeguards.
Access to personal data is restricted to authorised personnel only.
Data encryption and secure payment gateways are used to protect financial transactions.
Personal data is retained only as long as necessary for the intended purposes and in compliance with legal requirements.
7. Sharing of Data
SWR does not sell or trade personal data. However, we may share data with:
Service providers (e.g., payment processors, email marketing platforms) for operational purposes.
Governing bodies or regulatory authorities where legally required.
Sponsors or partners where necessary for event participation or promotions (with consent).
8. User Rights
Under the UK GDPR, website users have the following rights:
Access: Request a copy of their personal data.
Rectification: Request corrections to inaccurate or incomplete data.
Erasure: Request deletion of personal data (subject to legal obligations).
Restriction: Request to limit processing of their data.
Objection: Object to processing based on legitimate interests.
Data Portability: Request transfer of their data to another service.
To exercise these rights, users can contact us at swrltd.uk
9. Contact Us
For any data protection queries or requests, please contact:
info@swrltd.uk
This Data Protection Policy is reviewed periodically to ensure compliance with legal and regulatory requirements.